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The Latest & Greatest Office 365 Updates

The Latest & Greatest Office 365 Updates

Office 365 just keeps getting better and better. Check out how these new and upcoming enhancements can improve productivity.


Write and draw with digital ink – Typing is easy on desktops and laptops, but when you’re on touch-enabled devices, keyboards are cumbersome to use, whether they are extra hardware or as space invaders on your screen. Now, the Draw tab is available on your favorite Office programs so you can use your finger, a stylus, or a mouse to doodle and write. You can automatically convert your handwriting to text in Word or OneNote by implementing the handwriting input function of your Windows 10 touch keyboard.

Chat with colleagues right inside the app – Now available exclusively to Office 365 subscribers, the chat function lets team members message one another within a Word document, PowerPoint presentation, or Excel spreadsheet as they work on it together.


Write with your voice – Ever wished you had a personal secretary who could type dictation for you? As an Office 365 subscriber, you won’t need one. Sign into your account, turn on your microphone, then go to Home > Dictate (in Outlook, go to Message > Dictate instead). Once the Dictate icon turns red, you can start writing your document just by speaking. Now available in Word for Office 365, Outlook for Office 365, PowerPoint for Office 365, and OneNote for Windows 10.

Edit documents with natural gestures – With your handwriting and voice digitized into standard text, editing your document is easy, thanks to natural gestures. It’s like using a pen to mark up words on printouts, but seeing your edits immediately! Other magical things you can do include inserting spaces and paragraph breaks, stringing broken-up words together, and circling text to select it. Now available in Word for Office 365 and Word Mobile.


Transform your scribbles – Sometimes you need to draw or write by hand to get stuff down quickly. Using digital ink can be the quickest way to communicate, but turning scribbles into editable text or easy-to-manipulate shapes for a slideshow presentation later on is time-consuming.

Or rather, that was the case, because now Ink to Text and Ink to Shape can convert your handwriting and hand drawings into standard text or shapes, respectively. Now available for PowerPoint for Office 365, PowerPoint for iPad, and PowerPoint for iPhone. Ink to Shape is also available exclusively to Office 365 subscribers on Excel for Office 365, Word for Office 365, Excel 2016, Word 2016, and Visio Online Plan 2.


“Ideas” literally let you work smarter – Pie charts, bar graphs, scatter diagrams — with so many ways to visualize data, it can become troublesome to implement the right graph. Thankfully, the upcoming Ideas will let AI come up with the most apt graphs for you. Just click on a cell in a data table, click the Ideas button on the Home tab, then voila! Excel curates charts for you to choose from. It can even set trend lines, recognize outliers, and create summaries — all without having to write an unwieldy formula! Coming soon to Excel for Office 365, Excel for Office 365 for Mac, and Excel Online.

A picture is worth a thousand data points – Since optical character recognition software is already a couple of decades old, it’s about time we’re able to extract data tables from pictures. Soon, the Insert data from picture function will let us encode ingredients lists from recipes and digitize printed receipts by taking their photos. Coming soon to Excel for Android tablets and Excel for Android phones.

One formula, many values – For so long, Excel users had to enter a formula and copy it to get multiple values (known as an array) from their data tables. Dynamic arrays allow you to write a formula once, press Enter, and you’ll instantly get values for entire columns or tables, which means faster processing with fewer errors. To illustrate, you can use a dynamic array to fill up entire multiplication tables, and when you change or add more factors, the array will recalculate and resize automatically. Coming soon to Excel for Office 365 and Excel for Office 365 for Mac.


Quickly create tasks – Outlook now lets you create tasks and to-do lists the way you write emails. Just click Tasks > New Tasks, type the name of the task in the Subject box, and add task details in the body. You can also set its priority, start and due dates, and even a reminder for it.

Additionally, you can create tasks out of emails by dragging an email to Tasks on the navigation bar. This is way faster than copy-pasting email contents onto the body of a task, though keep in mind that email attachments aren’t carried over to the newly made task.

Make the most out of Office 365! If you’re already a subscriber or are currently looking into it, give us a call at 216.397.4080 and let us help you configure and implement it for maximum productivity.

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